opsis architecture

Senior Marketing Coordinator/Proposal Manager

Opsis Architecture, an awarding-winning Portland architecture and design firm, is seeking a Senior Marketing Coordinator/Proposal Manager.

Combining a commitment to design excellence with a passion for innovative sustainable design solutions, the Opsis team works in a collaborative studio environment that encourages interaction, shared vision-making and a strong sense of community. The focus of our practice ranges from higher education, K-12 education and cultural arts projects to community centers and commercial development.

We are seeking a candidate with a passion for design and an enthusiastic interest in the architecture and design profession. Strong critical thinking capabilities, curiosity, and an ability to learn quickly are vital. Our ideal candidate brings experience guiding a team of busy design professionals through the proposal development process while providing a clear and convincing voice to our written content.  He/she is a self-starter, resourceful and has superior problem solving and time management skills. Comfortable working in a smaller firm where marketers wear many hats, our ideal candidate is fun to work with and a strong team player with a positive attitude.

The Senior Marketing Coordinator/Proposal Manager is a key member of the Opsis team working under the supervision and direction of the Marketing Director and with our Graphic Designer. Flexibility and adaptability to accommodate a variety of marketing tasks is highly valued in this role.

Key Tasks:

The Senior Marketing Coordinator/Proposal Manager will work with internal clients throughout the firm and others on the Marketing team to coordinate proposal and interview materials.  In this capacity, this individual will be responsible for:

  • Organizing and running proposal kickoff meetings
  • Assignment of proposal content development tasks
  • Consultant coordination
  • Document layout (in InDesign)
  • Production scheduling, including coordination of internal reviews
  • Proofing and overall quality control
  • Final production / printing / delivery / delivery tracking
  • Participation in post-proposal debrief/follow up (internal and external)

As the lead writer on the marketing team, this role is also serves as key content developer for collateral material content, award submittals, press releases, case studies and web content.

He/she will be responsible for the building and maintenance of systems that support proposal development, including day-to-day efforts related to our Deltek database systems and material libraries.


  • A minimum of four (4) years’ experience in marketing and proposal-based pursuits for a professional service firm. (A/E/C preferred), from proposal kick off through interview preparation
  • Exceptional writing / editing / proofreading skills
  • Ability to effectively interact with of all levels of firm leadership
  • Highly organized, dependable, detail oriented and thorough
  • Ability to effectively prioritize and manage competing demands to meet deadline constraints
  • Demonstrated proficiency in MS Word, Excel, PowerPoint, Adobe Acrobat, InDesign required. Experience with Deltek Vision or other related CRM systems preferred
  • Bachelor’s degree, preferably in English, marketing, communications or related disciplines

 Our culture is energetic, collaborative and open. We value people who have a positive impact on those around them. We are proud to offer outstanding benefits, compensation, and growth opportunities.

Opsis Architecture LLP is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

If you feel you would be a great addition to Opsis and would add to our community in terms of our culture and creative capacity, please submit a cover letter, resume and work samples in PDF format to Pat Sanchez, Principal, Opsis Architecture.

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