Receptionist / Office Assistant

In person: Monday – Friday, 8am – 5pm

The Receptionist is the first point of contact for staff and visitors and serves as the face of the studio.  We require someone with 5+ years of experience.  We are looking for someone that is approachable, kind and friendly.  Someone that generally likes to be everyone’s assistant, if asked to help.

Responsibilities:

• Greet guests and visitors and direct them to the correct point of contact or meeting room.
• Answer the main phone line and direct calls to the correct contact or take messages and deliver.
• Help staff with general studio questions, such as finding supplies and resources as needed.
• Monitor security cameras and manage doorbell.
• Ensure equipment (cameras/office car) is accounted for and checked out/reserved properly.
• Reserve parking spots for guests as requested.
• Ensure issues with the building are communicated to staff and landlord.
• Receive travel requests, book travel & accommodation.
• Ensure studio is neat, organized, and has adequate supplies and materials.
• Lead event planning and coordination.
• Set up happy hours, office lunches, and monthly office meetings, as needed.
• Ensure kitchen is tidy and appropriately stocked (throughout the day and for meetings/events).
• Assist with scheduling & preparing for meetings for internal and external parties.
• Support Education Focus Team to schedule and coordinate presentations and Lunch & Learns.
• Assist accounting department with ad hoc administrative assignments.
• Manage SharePoint site with IT manager.

Skills:

• Excel, Smartsheet, Word, and PowerPoint = Intermediate to Expert Level.
• Expert experience with phones, copy machines, other business equipment.
• SharePoint and Miro = working knowledge and will provide some training.

Opsis Architecture, LLP is a leading Northwest firm combining a commitment to design excellence with a passion for innovative sustainable solutions. Our open and collaborative environment encourages energetic interaction, shared vision making and a strong sense of community.

As a JUST™ Organization, we are passionate about improving social equity and enhancing employee engagement. The JUST™ designation (through International Living Future Institute) helps us measure and improve our firm’s diversity, equity, safety, worker benefits and stewardship activity. Opsis has been named one of the country’s top 50 architecture firms by Architect magazine.

Opsis Architecture LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Application Instructions:

Please submit a cover letter and resume:  Employment@opsisarch.com